Minutes

2026
DateKey Approvals / TopicsMinutes
Aug 2, 2026  Storage unit theft assessment ($780 in missing items), police report, insurance claim, and relocation to secure facility; Facebook fundraiser progress ($607 raised); Natomas Farmer’s Market Literacy Corner activity (“What Makes a Hero?”); CrockerCon Women in Journalism panel planning and outreach; pre-orders for new shirts and vendor sourcing for stickers, pins, and badge ribbons.View PDF
Jun 28, 2026SDCC 2026 panel recap and alternative on-site networking/cosplayer interview goals; 2026 Women in Media Scholarship recipient status and promotion strategy; California DOJ filing progress; Natomas Farmer’s Market Literacy Corner preparations; inventory replenishment and new merchandise slogans; Dragon Con outreach.View PDF
Feb 22, 2026Tax filing and pro bono bookkeeping assistance; state DOJ filing preparation; launch of online scholarship application portal; International Day of the Women event logistics and book inventory; K-12 Women’s History Month art contest guidelines; Comic-Con panel brainstorming; social media link-sharing workarounds.View PDF
2025
DateKey Approvals / TopicsMinutes
Oct 12, 2025  Scholarship award letters, press release distribution, and expansion to three categories (film, art, writing); quarterly newsletter planning; community youth coloring contest concept; Women’s Mini Con ($200 raised) and CrockerCon ($600 raised, full-day panel) recaps; Natomas Trunk-or-Treat participation with Councilmember Kaplan.View PDF
Jun 22, 2025Southern California regional expansion and board recruitment; Sacramento storage locker relocation; updated board business cards & apparel merchandise; youth book inventory purchase; Natomas Farmers’ Market recap ($300 book sales); SDCC Independent Women Filmmakers panel & CrockerCon prep.View PDF
Mar 9, 2025DOJ and IRS state/federal tax compliance filings; scholarship outreach with Councilmember Kaplan’s office; SDCC panel concepts and fan table application; literacy partnership exploration with California Library Center for the Book; Sacramento Roller Derby vendor table outreach.View PDF
Feb 9, 2025Form 990-N postcard & state regulatory filing catch-up; Women Elected Officials Reception debrief (Councilmember Kaplan, Women’s Empowerment, Commission on Women & Girls); prospective board candidate outreach; FY 2025 operating budget review; International Women’s Day social campaign; SDCC panel concepts & Roller Derby vendor booths.View PDF
Jan 26, 2025Approval of 2025 monthly board meeting calendar; prospective board member application process; Commission on the Status of Women and Girls reception gift bags; Big Day of Giving 2025 application submission; scholarship lifecycle review & school district outreach (SCUSD/SJUSD); WonderCon/SDCC planning.View PDF
2024
DateKey Approvals / TopicsMinutes
Jul 7, 2024Board project delegation & Big Day of Giving lead assignment; Girl Scouts comic badge status update; scholarship program SCUSD outreach reset for early 2025; school library book collection initiative; SDCC panel coordination & swag bag preparation; CrockerCon September 12 panel concept on women/POC in games & media; #morethancute strategy review[View PDF
2023
DateKey Approvals / TopicsMinutes
Nov 18, 2023  2024 annual goals & programming roadmap; February 2024 scholarship launch schedule; Girl Scouts badge workshops & media interview initiative; Giving Tuesday t-shirt donor incentive; strategic partner outreach (Sacramento Comedy Spot, art auction, schools).View PDF
Aug 22, 2023Establishment of 2024 organizational priorities (scholarship program, convention panels, Girl Scouts); Jasmine Wade board resignation; SDCC romance panel debrief & travel cost assessment; website overhaul from blog to charity model; scholarship application prompt updates.View PDF
Jul 18, 2023Girl Scouts badge workshop debrief; SDCC romance panel logistics & cosplayer interview prep; evaluation of travel costs and future convention participation (SDCC vs. WonderCon); brand collaboration outreach with Fantastic Frankey.View PDF
Apr 19, 2023CrockerCon panel concepts; trademark registration compliance and 5-year maintenance requirements; Big Day of Giving scholarship campaign; Trina Robbins Girl Scouts Comic Artist badge session at Empire’s Comics Vault; SCUSD curriculum standards alignment.View PDF
Mar 6, 2023WonderCon $800 lodging/travel approval; field interview equipment purchase (DJI OM 5 gimbals, Rode SmartLav+ mics, Zoom PodTrak P4); Denver Fan Fest summit invite; registration of Heroic Girls trademarks; Big Day of Giving scholarship focus; new merchandise printing.View PDF
Jan 30, 20232022 programmatic review (sold-out Girl Scout badge event, SDCC panel, CrockerCon, Sinister Creature Con); Big Day of Giving 2023 registration; WonderCon panel pitches; scholarship program launch prep; #morethancute cosplayer interview series planning; social media management tools.View PDF
2022
DateKey Approvals / TopicsMinutes
Nov 1, 2022   SDCC panel marketing cuts; convention committee & professional badge strategy; birthday fundraiser with $2,500 matching donor; USPTO 30-day opposition publication notice; #morethancute cosplayer features; scholarship audience scoping; 3-part K-12 Educator Workshop curriculum development.View PDF
Oct 4, 2022Wild Sisters Books event outreach; Meta fundraising partnership exploration; USPTO trademark office action response on book clubs; #morethancute creator videos; scholarship criteria & timeline; Sacramento Roller Derby venue check; teacher workshop curriculum planning.View PDF
Aug 11, 2022SDCC panel recap (200+ attendees) & badge allocation policy; publishing partnership outreach (Girls Drawn Girls, Penguin, Random House); scholarship overview document; CSUS Lady Hornets & Roller Derby collaboration; 3rd–5th grade curriculum focus.View PDF
Jul 13, 2022Appointment of board members Jasmine Wade & Janelle Asselin; SDCC panel logistics & vendor fact sheet; Sinister Creature Con review; annual raffle authorization filing; scholarship committee outline; website image copyright resolution & content strategy.View PDF
May 31, 2022Resignation of Gerine; board candidate outreach (Janelle Asselin, Jasmine Wade); ProjectLibre evaluation; USPTO trademark status check with USF; college scholarship framing; Sacramento Roller Derby space inquiry for Girl Scouts; Sinister Creature Con table reservation.View PDF
Apr 26, 2022Crocker Con recap & panels; SDCC panel submissions; Big Day of Giving live event planning; USF IP Law Clinic trademark filing ($1,000 for name and logo); Whitney Pinkerton library book grant application; Caleb Greenwood after-school program discussion; multi-day Girl Scouts cosplay camp concept.View PDF
Mar 29, 2022Crocker Con panel slate & merchandise booth; Comic-Con International panel proposals; Big Day of Giving live planning; The Lab capacity-building program application; USF IP Law Clinic trademark scope finalized (education and online sales classes).View PDF
Feb 22, 2022Girl Scouts 2022 event schedule (Goldipants, Comic Book Artist badge); Crocker Con panel lineup; WonderCon, ECCC, & SDCC planning; USF IP Law Clinic pro bono trademark agreement executed; #morethancute cosplayer recruitment; David Lubin in-class curriculum outreach.View PDF
Jan 25, 2022Board diversity & bilingual recruitment goals; Girl Scouts January 22 badge day post-mortem; SMUD SHINE grant debrief & community partner outreach; one-day summer mini-Hero Academy concept; David Lubin in-class pilot curriculum development.View PDF
2021
DateKey Approvals / TopicsMinutes
Dec 21, 2021  Viral social media growth (22M+ Facebook post views); Girl Scouts 2022 Comic Art Badge scheduling; creator collaboration outreach (Fantastic Frankey); UC Irvine Law School Clinic pro bono trademark outreach; photo and media release drafting; 2021 financial closeout & merchandise revenue; SMUD SHINE grant review status; David Lubin Elementary Hero Academy classroom pilot featuring Ms. Marvel.View PDF
Nov 16, 2021Girl Scouts Lumberjanes recap & Comic Art Badge expansion; $4,000 birthday fundraiser results; pro bono trademark legal outreach; holiday retail placement for pins/stickers; Little Free Library & toy drive conceptsView PDF
Oct 19, 2021Rescheduling Comic Art Badge with Justin Greenwood; $1,600+ birthday fundraiser matching push; trademark attorney consult and fee structure; Whitney Pinkerton library book grant applicationView PDF
Sep 21, 2021Girl Scouts Heart of Central California partnership finalization; board officer role descriptions; trademark attorney consultation for name and logo; SMUD SHINE grant progression ($500 PG&E grant received)View PDF
Aug 17, 2021Girl Scouts mini-Hero Academy Lumberjanes session & Comic Art Badge plan; pro bono website hosting and database build offer; SMUD SHINE joint grant application with David Lubin PTGView PDF
Jul 20, 2021Introduction of new board member Andrea Cash; Girl Scouts partnership planning (Lumberjanes, Comic Art Badge with Justin Greenwood, Gender Studies Journey); podcast series concepts; remaindered book inventory for expos; SMUD SHINE grant strategy; October Women in Business interview initiativeView PDF
Jun 15, 2021Officer reappointments (Chair, Treasurer, Secretary); addition of new board member Andrea Cash; Girl Scouts partnership concepts; Twitch/social media strategy; corporate donation receipt from PG&EView PDF
May 18, 2021California Attorney General charitable trust renewal; podcast contributor recruitment; Facebook ad performance review; grant tracking (Golden 1, Walk 4 Literacy, Humanities for All); Girl Scouts partnership outreachView PDF
Apr 20, 2021Launch of on-site merchandise store replacing Teespring; website donation plugin optimization; 2020 tax return filing completion; after-school Hero Academy funding models; Women’s Mini-Con participationView PDF
Mar 16, 2021Golden 1 grant application submission; comprehensive regional grant pipeline; Hero Academy alternate school-funded and summer reading models; planning for May 6 Large Day of DonationsView PDF
Feb 16, 2021Launch of community Discord server; 90,000 Facebook follower milestone; Golden 1 and Walk for Literacy grant research; Hero Academy testimonial collection for fundraising appealsView PDF
Jan 19, 2021Hero Academy program review & participant surveys; remaining book distributions to school libraries; 2021 operating budget preparation; research into reseller licenses and library/early-childhood grant programsView PDF
2020
DateKey Approvals / TopicsMinutes
Dec 15, 2020  Hero Academy rewards & mailing updates; CARES Act budget reallocation; adoption of QuickBooks; Giving Tuesday recap & 2021 fundraising calendarView PDF
Oct 20, 2020Hero Academy launch (80 confirmed students, book #2 distribution); CARES Act grant reporting; website migration & theme setup; #morethancute video rolloutsView PDF
Sep 22, 2020Execution of $25,000 CARES Act contract; Hero Academy curriculum, book procurement (Empire’s Comics Vault), and branding/swag bags; launch of Teespring merchandise storeView PDF
Aug 30, 2020Award of $25,000 City CARES Act grant for youth book club; required grant lab registrations; website rebranding & server migration timelineView PDF
Jul 19, 2020Setup of PayPal & AmazonSmile donation channels; pro bono brand redesign agreement with Uptown Studios; prototype planning for Teacher’s Gender Equality KitsView PDF
Jun 20, 2020Onboarding G Suite & GuideStar; initial bank account setup ($774 balance); fundraising merchandise planning; program roadmaps for “Half the Shelf” and #morethancuteView PDF
May 18, 2020Formal election of inaugural officers (Chair, Treasurer, Secretary); approval of organization bylaws with amended purpose clause; authorization to open bank account and file Form 1023-EZView PDF